Zenphoto Tutorial
Zenphoto is a robust online photo gallery that allows you to share images on your website. Using Zenphoto, you can upload images, add detailed text about each image and sort the images into albums. Zenphoto has many advanced features; the most basic are covered in this tutorial. We recommend using only the features described in this tutorial! Editing other areas of Zenphoto could alter settings that OnYourMark, LLC has programmed to work best with your website.
Please Note: Your gallery's functions may vary from this tutorial based on design, version or plugins. If this tutorial does not answer your questions, or you are looking for a feature not described here, please email .
Administration and Users
- How do I log in to gallery administration?
- What do I do if I lose my username or password?
- Can my gallery have multiple users?
Images
Albums
- How do I create an album?
- How do I add captions to my albums?
- How do I edit or delete albums?
- How do I create a subalbum?
- How do I rearrange the order of my albums?
Photos
- How do I upload photos?
- How do I add captions to my photos?
- How do I edit or delete photos?
- How do I add more photos to an existing album?
- I have a lot of photos to upload. How can I make this go faster?
- How do I enable comments?
- What are tags?
How do I log in to gallery administration?
1. In a web browser, go to http://www.yourdomain.com/gallery/zp-core/admin.php (replace yourdomain.com with your website's address).
2. OnYourMark, LLC will provide you with a username and password. Enter your username in the Login box and your password in the Password box.
3. Click the Log In button. You will now be logged in to gallery admin.
What do I do if I lose my username or password?
Recovering Usernames
If you forget your username, please email . We will retrieve your username for you.
Recovering Passwords
1. You can reset your gallery password yourself. In a web browser, go to http://www.yourdomain.com/gallery/zp-core/admin.php (replace yourdomain.com with your website's address).
2. Enter your username in the Login box.
3. Enter the characters shown on the screen in the Password box.
3. Click the Log In button.
4. You will receive an email with a long link. Click the link.
5. You will now see the password administration screen. Enter a password twice in the Password boxes. You do not need to make up a new password; you can enter your old password.
6. Click Save
7. You will now be taken back to the Login page. Use your username and password to log in.
How do I prepare images for use in the gallery?
It is very important to size and name your images properly for use on the web. Images used for print are usually too large to display on the web and need to be resized to work online.
- File Types: Photo files should be JPG, GIF or PNG (image.jpg, image.gif or image.png).
- Image Resolution: Images should be between 72 - 92 dpi (low resolution).
- Image Size: The size of the image should be 600 x 600 or 700 x 700 pixels or less.
- File Names: DO NOT use spaces, capital letters or punctuation in file names (i.e.MYPHOTOONE.JPG, My Photo One.jpg, MyPhotoOne.JPG, MyPhotoOne&Two.jpg). Use hyphens or underscores to separate words (my_photo_one.jpg, my-photo-one.jpg).
- Optimizing File Names: Use descriptive file names (white-siberian-tiger.jpg) instead of the default numbers your camera generates (000325.jpg) or generic words (tiger.jpg). Descriptive file names can help your images come up in search engines. You can upload images and change file names using the image editing process.
If you do not have photo editing software, there are online tools like www.FotoFlexer.com or free software like Easy Thumbnails that let you resize and save images. OnYourMark, LLC can also resize images for you.
The image above is an example of a properly sized and named gallery photo. The image is named white-siberian-tiger.jpg and is sized to 400 x 300 pixels at 72dpi.
How do I create an album?
Albums are directories that store photos. Using albums, you can organize your photos in similar groups. You can even nest albums within albums to break down groups of photos. Albums are created under the Upload tab.
1. In admin, click the Upload tab.
2. Enter a name for the album in the box next to Called.
3. Check the box next to Publish the album so everyone can see it. if you want the album to go live on your website immediately. If you do not want to make the album live, uncheck the box (you can make the album live later by returning to this section).
4. Check the box next to Auto-generate. You do not need to change the with the folder name field.
5. If you do not have photos for this album yet, click Upload to save the album. You can come back later and add photos. If you have photos, you can immediately upload photos into the album.
How do I upload photos?
After you have entered album criteria on the page, you will now upload photos to the album. Boxes for uploading photos are shown below the album creation area of the page.
1. Click Browse next to an upload box. A window will pop up.
2. Browse your computer to locate a photo. Highlight the file name with your mouse and click Open to close the box. Repeat this process to add as many files as you wish. If you need more lines to add photos, click the + Add More Upload Boxes link.
3. When you have finished selecting flies, click Upload.
How do I add captions to my photos?
After you have uploaded photos, you will be asked to enter details about them. The photos you just uploaded will appear on a page with fields next to each photo.
1. Enter a short set of keywords in the Title field to describe the photo.
2. Enter text about the photo in the Description box. Be very detailed and use keywords that describe the photo in its description. This can help search engines find your photos.
3. Uncheck the Allow Comments box if you do not want to allow comments from viewers about the photo. If you leave this box checked, your gallery viewers can enter comments about the image. You will be able to proof the comments before they go live. By default, comments are turned off in your gallery. You will only need to use this box if you have activated comments.
4. Proceed to enter details about each photo on the page. If you check the Select as album thumbnail button next to a photo, this photo will be the thumbnail representing this album on your main albums page.
How do I edit or delete photos?
1. Click the Edit tab at the top of the screen. A page listing your albums will appear.
2. Click the thumbnail image of the album that the photo is in.
3. Click the Images tab. A list of photos in the album will appear.
4. Change any of the text or details about the photo that you wish.
- Moving an Image to Another Album: To move an image to another album, click Move. A drop-down menu will pop up listing your albums. Select an album from the drop-down menu.
- Deleting Photos: To mark the photo for deletion, click Delete Image.
- Changing File Names To rename the image, click the Rename File button. A box will pop up asking you to enter a new file name. Be sure to keep the file's extension (.jpg) when you change the name!
5. Click Save Changes. Your changes will be saved, and any photos marked for deletion will be deleted.
How do I add more photos to an existing album?
1. Click the Upload tab at the top of the screen. A page listing your albums and upload boxes will appear.
2. Select the album you would like to add photos to from the Upload To drop-down menu.
3. Browse your computer to locate a photo. Highlight the file name with your mouse and click Open to close the box. Repeat this process to add as many files as you wish. If you need more lines to add photos, click the + Add More Upload Boxes link.
4. When you have finished selecting flies, click Upload.
I have a lot of photos to upload. How can I make this go faster?
If you have many photos to upload to an album, you can put the files into one ZIP file (i.e. myphotos.zip) and upload the ZIP file.
1. Click Browse next to an upload box. A window will pop up.
2. Browse your computer to locate the zipped file of photos. Highlight the file name with your mouse and click Open to close the box.
3. Click Upload.
4. Your ZIP file of photos will be unpacked and all of the photos in the ZIP file will appear on the next screen. You can now proceed with adding captions.
How do I add captions to my albums?
1. Click Edit tab at the top of the screen. A page listing your albums will appear.
2. Click the thumbnail of the album you need to add captions to. An editing screen will now appear.
3. Enter a short set of keywords in the Album Title field to describe the photos in the album.
4. Enter text about the album's photos in the Album Description box. Be very detailed and use keywords that describe the album's content in your text. This can help search engines find your photos.
5. Uncheck the Allow Comments box if you do not want to allow comments from viewers about the album. If you leave this box checked, your gallery viewers can enter comments about the album. You will be able to proof the comments before they go live. By default, comments are turned off in your gallery. You will only need to use this box if you have activated comments.
6. Click Save Album to save your text.
How do I edit or delete albums?
Editing Albums
1. Click Edit tab at the top of the screen. A page listing your albums will appear.
2. Click the thumbnail image of the album you to edit. An editing screen will now appear.
3. Change any details about the album.
4. Click Save Album to save your changes.
Deleting Albums
Important! If you delete an album, you also delete the photos in the album! Be absolutely sure that you want to do this before proceeding!
1. Click Edit tab at the top of the screen. A page listing your albums will appear.
2. Click the red X next to the album you wish to delete.
3. A box will pop up asking you to confirm deletion. Click OK to proceed.
4. Another box will pop up asking you if you are really sure you want to delete the album. Click OK.
5. The album is now deleted.
How do I create a subalbum?
A subalbum is an album of photos nested within another album. You need at least one existing album to create a subalbum.
1. In admin, click the Upload tab.
2. In the Upload To drop-down, select the album that you want to nest the new album in.
3. Enter a name for the subalbum in the box next to Called.
4. Check the box next to Publish the album so everyone can see it. if you want the subalbum to go live on your website immediately. If you do not want to make the subalbum live, uncheck the box (you can make the subalbum live later).
5. Check the box next to Auto-generate. You do not need to change the with the folder name field.
Now you can upload photos into the subalbum.
How do I rearrange the order of my albums?
1. Click Edit tab at the top of the screen. A page listing your albums will appear.
2. Click the thumbnail image of the album you to edit. The album editing screen will appear.
If you are moving a subalbum, first click the top level album your subalbum appears under. The top level album's editing screen will appear with a Subalbum tab at the top of the screen. Click this tab to access subalbums, then click the thumbnail of the subalbum you are moving.
3. Check the Move button. A list of your albums will appear.
4. Move the album by selecting a location in the menu. If you click the slash (/) the album will move to the top level. If you select another album, the album you are moving will become a subalbum.
5. Click Save Album to save your work.
You can also rearrange albums by using the arrow icon on the left side of an album list. Click the icon and drag the album up or down. Click Save Order when finished.
Can my gallery have multiple users?
Yes. You can create users for your gallery and control what they are able to do.
1. In admin, click the Options tab.
2. Click the Admin Information tab.
3. Click Add New Admin. Fill in the fields as shown.
4. In the first box, create a username for the admin. Lowercase letters and no spaces work best (i.e. janedoe, photo_guy).
5. Create a Password for the user.
6. Enter the user's name or title in the Full Name field (spaces and capitals are OK here).
7. Enter the user's email address in the Email field.
8. Set permission for the user. In this example, the user "janedoe" will only have uploading and editing access for the "animals" gallery. If all boxes are checked, the user will have full administrative rights in any area of the gallery.
9. Click Save to save the new user. You must give the user his or her username and password for the gallery.
How do I enable comments?
OnYourMark, LLC has disabled comments in your gallery. If you would like to allow website visitors to comment on your photos, activate the comments option. Activating comments will allow this feature in your entire gallery, but you can disable comments on individual photos and albums.
Activate Comments
1. In admin, click the Options tab.
2. Click the Theme Options tab.
3. Check the box next to Allow Comments.
4. Click Save.
Your website visitors will now see a comments form below each photo.
Approve Comments
Comments will be held for moderation before they are made live on the website. To approve a comment:
1. In admin, click the Comments tab.
2. Click the orange ? next to the comment to approve it. Click the pencil icon to edit the comment's content. Click the red X to delete the comment.
What are tags?
Tags are keywords that describe your photos. Tags help gallery visitors find similar photos and add keyword-rich text to your pages.
1. In admin, click the Tags tab.
2. Under the New Tags section, enter a word on each line that describes the content of your photos.
3. Click Save New Tags
4. Open a photo in editing mode.
5. Click the Show More Fields link below the image. Additional fields will appear by the image.
6. The Tags section will list the words you added for tagging. Check the box next to each word that describes the photo.
7. Click Save Changes to record your updates. The tags you assigned to the photo will now appear below the photo when a visitor is viewing it. When a visitor clicks on a tag, a page will appear listing every photo that has the same tag.
